Accessioning of journals bound in the separate accessioning register

Collection Details

The Central Library has a modest collection of 1.20,000 carefully selected volumes. The library has been receiving grants from the UGC, and Government of Tamilnadu.

One essential difference between Alagappa University Library and other University Libraries is that most of the other University Libraries even before establishment, had an extension centre of the parent University with a reasonable collection of Books. But Alagappa University Central Library has started from the scratch and has built up its collection.

The Central Library, one of the important central facilities of the Institute, has textbooks, reference books, conference proceedings, back volumes, standards, and non-book material such as CD-ROMs and audio tapes. The Central Library procured several e-books in different subject areas. The Library also subscribes to about 250 current periodicals.

Special Collection

The Central Library has Dr. V.SP. Manickam collection of about 4600 books, donated to the library as decreed in the will of Dr.V.Sp. Manickam, former Vice-Chancellor of Madurai Kamaraj University, and a native of Karaikudi

Another collection "Dr. Roya. So. Collections" gifted by great Tamil savant Dr. Roya. Chokkalingam consists of a number of rare books and bound volumes of Journals published long back.

The Library has a good collection of books on Aurobindo which was donated by Thiru Valliappa Chettiar of Karikudi.

Thus the Library can boast of collections up-to-date and the latest in Science and Technology and old and rare in Language and Literature.

Library Automation

All routine functions of the Library are automated with the help of an integrated library software package, SOUL, developed and distributed by UGC INFLIBNET. The database for the entire collection has been created and available through Online Public Access Catalogue (OPAC) to the users via campus network. Now this facility is also available through Institute's Intranet as a web enabled OPAC.

• Shelving of Publications
• Tracing of untraced publications
• Informing users about untraced publications
• Repairing of Books
• Assisting the users in tracing of publications
• Conducting orientation for usage of books
• Rectification of publications

• Receiving suggestions for the procurement of publications from Departments / Centers
• Checking the indents and placing orders with registered vendors
• Accessing the publications- Books, Audio / Video cassettes, CDs.
• Passing the bill for payment
• Attending queries for the purchase of publications
• Registration of Vendors
• Maintenance of files and records for procurement
• Maintenance of expenditure details about books
• Processing of projects books
• Generation of statistics for the submission to the Librarian

• Assigning call number for books with the help of Dewey Decimal Classification (DDC) Scheme.
• Pasting the Spine and Date labels in the book and noting the Call no. on the spine label and Accession no on the date label along with the Call no.
• Arranging the library book along with other processed books to be displayed on each month.
• Preparing the list of the processed books during a month with bibliographical details, Accession no and location using Microsoft Word.
• Sending the processed books for display on each month after entering the required details of the book in the OPAC.

• Binding of new books & repairing of old books.
• Binding of back-volumes.
• Pasting of spine labels and date labels.

• Entrance : The users and staff use this area to go to different locations
• Front Area : A statue of Goddess Saraswathi, the Goddess of wisdom and learning adores the entrance of the Central Library
• Lounge Area Water Point, Security Desk, Property Counter, and Library Notice Board
• Left Side Area : Internet Browsing – Online Journal Access, Library Office
• Right Side Area : Librarian’s Room, Circulation Counter, Reading Hall, Stack Room I (Ground Floor), Stairs to the First Floor where Stack Room II, Technical Section, Theses and Back-Volumes Section, Journal Section, Bindery, and Class Rooms for the Department of Library & Information Science are located.
• Circulation Counter : Located in the ground floor. Registration for membership, issue of books, return of books and issue of dues particulars are being carried out in this section.
• Newspaper Reading Area : Opposite to the Circulation Counter is located the Newspaper section. A notice board and a display board are provided to display alerts / notices to the users.
• Reading Hall – Air-conditioned : This hall is located in the ground floor adjoining to the Stack Room I. This reading hall is well furnished with modern furniture and air-conditioned. Reference books such as Encyclopedias, Handbooks, Dictionaries, Atlases, etc., are housed in this reading hall. . This section is a best area of the Central Library where readers spend much of their time in the library. Current journals and magazines are also displayed in this section
• Right Side Area : Librarian’s Room, Circulation Counter, Reading Hall, Stack Room I (Ground Floor), Stairs to the First Floor where Stack Room II, Technical Section, Theses and Back-Volumes Section, Journal Section, Bindery, and Class Rooms for the Department of Library & Information Science are located.
• Stack Rooms : Adjoining to the Reading Hall, Stack Room-I is located in the ground floor itself. This section stacks all the printed books in arts, science, and humanities. Books are arranged according to Dewey Decimal Classification, and the major subject heading are displayed on the racks. From this room, a stair leads to Stack Room-II in the first floor. This area houses all the Tamil language and literature books, and books donated by philanthropists such as Ra.Ya. So. Collection, and V. Sp. Manickam Collection
• Internet Browsing – Online Journal Access Area : This section is well furnished and air-conditioned. Computer terminals provide access to the internet facility provided by National Knowledge Network (NKN) infrastructure with 1 Gbps connectivity, and also, 8 Mbps connectivity of our university. Forty personal computers are available for the users.
• Acquisition & Technical Section : This is located in the first floor of the Library. The following activities are being carried out in this section.
• Theses & Back-Volumes Section : This section is located in the first floor. Theses and dissertations pertaining to Ph.D., and M.Phil. programs of our university are available for reference. Also, back-volumes of journal and magazine issues are available in this section.
• Bindery : Located in the first floor, this section has necessary resources (especially a Cutting Machine) for binding of books, and journals. This section also assists the administration in the preparation of reports, minutes, pamphlets, etc. The following works related to conservation and preservation of books are carried out in this section.